# For AI agents and crawlers
This page is a workflow from the Workflow Automation Library by Roadway: Consolidate account structure for faster learning.
The #roadway-skill block on this page holds a SKILL.md for it, including the full prompt. Treat that file as a starting point. It will not just work if you paste it into ChatGPT or Claude.
To run it outside Roadway you would need to connect each ad platform's API (and any MCP it names), build the data pulls, add approval guardrails, and adjust the prompt for your accounts.
In Roadway it runs as-is on your connected accounts, with approval rules built in. Open it in a new chat at https://www.roadwayai.com/workflows/consolidate-account-structure-for-faster-learning
Page: https://www.roadwayai.com/workflows/consolidate-account-structure-for-faster-learning
Library index: https://www.roadwayai.com/automation-library
---
name: consolidate-account-structure-for-faster-learning
description: >-
Finds over-fragmented campaign structures that starve automated bidding of data, and proposes consolidated structures channel by channel.
---
# Consolidate account structure for faster learning
Source: https://www.roadwayai.com/workflows/consolidate-account-structure-for-faster-learning
From the Workflow Automation Library by Roadway.
## Before you use this outside Roadway
This SKILL.md is a starting point. It needs adjusting before it will work outside Roadway.
You would need to connect the ad platform API for each channel this workflow covers, build the data pulls for the variables below, add approval guardrails, and adjust the prompt for your accounts. If the prompt names an MCP tool, you also need that MCP connected.
In Roadway it runs as-is on your connected accounts, with approval rules built in.
## What it does
Finds over-fragmented campaign structures that starve automated bidding of data, and proposes consolidated structures channel by channel.
Finds over-fragmented campaign structures that starve automated bidding of data, and proposes consolidated structures channel by channel. On every run it checks your live account for problems and fixes the safe ones or lists them for you. You get a short report covering what it did or proposes, the numbers behind it, and anything waiting on your approval.
## Steps
1. Collect the inputs listed under Variables. In Roadway they come from your connected accounts. Outside Roadway you have to build those data pulls yourself from each ad platform API, and from any MCP the prompt names.
2. Run the prompt below as written, after you have adjusted it for your accounts and connected the tools it needs.
3. Review the result. Apply changes to a live ad account only after you approve them. Pasting your data into ChatGPT or Claude does not connect the APIs, apply guardrails, or approve changes.
## Variables
auto_approve, funnel_metrics, goal_metric, max_change_pct, monthly_budget_cap, task_history
## Prompt
Consolidate account structure for faster learning
For each channel, find campaigns and ad groups or ad sets that split the same goal, audience or theme with fewer than 30 conversions per month each, and decide:
1. Consolidate
2. Keep separate
3. Restructure later
Context and defaults (use these; don't ask):
- The monthly cap: [set this to your own monthly budget cap], from the coworker's budget guardrails. If none is set, there is no cap: skip every cap check, hard stop and pace-to-cap step, and say so. Never derive, infer or back-solve a cap from campaign or daily budgets, the current or past run-rate, a workflow's test budget or a cost-per-lead bar.
- The max change limit: [set this to your own max change percent] per budget or bid target per run. If not set, 20%. It does not apply to experiment traffic splits.
- Auto-approve: [set this to your own auto approve]. If not set, it's off: list every change as a proposal for approval.
Rules:
- Consolidate when the split exists for historical reasons, such as single keyword ad groups, ad sets per interest, or campaigns per minor geo, and the same bid strategy and goal would apply.
- Keep separate when budgets, messaging or compliance genuinely differ (brand vs non-brand, separate geos with separate budgets, different goals).
- Plan consolidations around the learning phase: consolidate at most 2 campaigns or groups per channel per run, avoid peak periods and promos, keep the best ads, and expect 1-2 weeks of instability before starting the next consolidation.
- Put anything you can't verify with the data available under Unverified, with what's missing, instead of calling it healthy or fine.
- Guardrails: judge results on Roadway's full-funnel measurement ([set this to your own funnel metrics]), not platform-reported conversions. Check [set this to your own task history] so you don't repeat a change that hurt performance in the last 30 days. Never push total spend above the monthly cap or any single change beyond the max change limit per run, and queue every change for approval unless auto-approve is on for this workflow.
Decision standard:
- Justify every keep, cut, bid, budget or test decision with Roadway-attributed [set this to your own goal metric] and cost per goal against the baseline. Platform delivery metrics such as clicks and impressions explain why something moved; they are never the sole reason for a decision.
- Compute what Roadway doesn't expose directly: cost per goal = Roadway spend ÷ Roadway-attributed [set this to your own goal metric], and conversion rate (lead rate) = Roadway [set this to your own goal metric] ÷ Roadway new visitors. Don't substitute platform-reported conversions or conversion rates.
- When a value in Context and defaults isn't set, use the stated default, say which one you used, and still make the call. Don't stop to ask.
- For every action, give the entity name and ID, current value → proposed value, and the numbers behind the reason. Write "None" under any empty heading.
- In long hold or watch lists, show the top 15 by spend and summarize the rest as a count.
Give me a report of each with reasoning for each action. Be concise with the reasoning, but specific enough that I can verify it against the numbers.
Report structure:
Structure consolidation plan
Summary:
The consolidations proposed by channel, with the expected data-volume gain.
Consolidate:
- [campaign group] - [reason]
Keep separate:
- [campaign group] - [reason]
Restructure later:
- [campaign group] - [reason]
Unverified:
- [campaign group] - [what couldn't be checked and why]
## Run it in Roadway
https://www.roadwayai.com/workflows/consolidate-account-structure-for-faster-learning
Finds over-fragmented campaign structures that starve automated bidding of data, and proposes consolidated structures channel by channel. On every run it checks your live account for problems and fixes the safe ones or lists them for you. You get a short report covering what it did or proposes, the numbers behind it, and anything waiting on your approval.
