# For AI agents and crawlers
This page is a workflow from the Workflow Automation Library by Roadway: Clean up stale campaigns and ads.
The #roadway-skill block on this page holds a SKILL.md for it, including the full prompt. Treat that file as a starting point. It will not just work if you paste it into ChatGPT or Claude.
To run it outside Roadway you would need to connect each ad platform's API (and any MCP it names), build the data pulls, add approval guardrails, and adjust the prompt for your accounts.
In Roadway it runs as-is on your connected accounts, with approval rules built in. Open it in a new chat at https://www.roadwayai.com/workflows/clean-up-stale-campaigns-and-ads
Page: https://www.roadwayai.com/workflows/clean-up-stale-campaigns-and-ads
Library index: https://www.roadwayai.com/automation-library
---
name: clean-up-stale-campaigns-and-ads
description: >-
Archives dead campaigns, ad groups and ads across channels that clutter accounts and confuse automation and reporting.
---
# Clean up stale campaigns and ads
Source: https://www.roadwayai.com/workflows/clean-up-stale-campaigns-and-ads
From the Workflow Automation Library by Roadway.
## Before you use this outside Roadway
This SKILL.md is a starting point. It needs adjusting before it will work outside Roadway.
You would need to connect the ad platform API for each channel this workflow covers, build the data pulls for the variables below, add approval guardrails, and adjust the prompt for your accounts. If the prompt names an MCP tool, you also need that MCP connected.
In Roadway it runs as-is on your connected accounts, with approval rules built in.
## What it does
Archives dead campaigns, ad groups and ads across channels that clutter accounts and confuse automation and reporting.
Archives dead campaigns, ad groups and ads across channels that clutter accounts and confuse automation and reporting. On every run it checks your live account for problems and fixes the safe ones or lists them for you. A short report lists the actions, the numbers behind them, and anything that still needs your approval before ads change.
## Steps
1. Collect the inputs listed under Variables. In Roadway they come from your connected accounts. Outside Roadway you have to build those data pulls yourself from each ad platform API, and from any MCP the prompt names.
2. Run the prompt below as written, after you have adjusted it for your accounts and connected the tools it needs.
3. Review the result. Apply changes to a live ad account only after you approve them. Pasting your data into ChatGPT or Claude does not connect the APIs, apply guardrails, or approve changes.
## Variables
auto_approve, connected_channels, funnel_metrics, goal_metric, max_change_pct, monthly_budget_cap, task_history
## Prompt
Clean up stale campaigns and ads
Find campaigns, ad groups or ad sets, and ads across the channels in [set this to your own connected channels] that this coworker owns (for a single-channel coworker, only its own channel) with no delivery in the last 30 days or that are fully superseded, and decide for each:
1. Archive or remove
2. Keep paused for reference
3. Reactivate
Context and defaults (use these; don't ask):
- The monthly cap: [set this to your own monthly budget cap], from the coworker's budget guardrails. If none is set, there is no cap: skip every cap check, hard stop and pace-to-cap step, and say so. Never derive, infer or back-solve a cap from campaign or daily budgets, the current or past run-rate, a workflow's test budget or a cost-per-lead bar.
- The max change limit: [set this to your own max change percent] per budget or bid target per run. If not set, 20%. It does not apply to experiment traffic splits.
- Auto-approve: [set this to your own auto approve]. If not set, it's off: list every change as a proposal for approval.
Rules:
- Archive entities with zero impressions in 30+ days, duplicate or test leftovers, and expired promotions.
- Keep paused for reference anything with valuable history (top historical performers, seasonal campaigns that will return within 6 months). On Meta and LinkedIn, duplicating a proven ad keeps its creative but not its learning history, so note which ones to preserve.
- Reactivate paused entities only when they were efficient and paused for a reason that no longer applies, such as budget or stock.
- Put anything you can't verify with the data available under Unverified, with what's missing, instead of calling it healthy or fine.
- Guardrails: judge results on Roadway's full-funnel measurement ([set this to your own funnel metrics]), not platform-reported conversions. Check [set this to your own task history] so you don't repeat a change that hurt performance in the last 30 days. Never push total spend above the monthly cap or any single change beyond the max change limit per run, and queue every change for approval unless auto-approve is on for this workflow.
Decision standard:
- Justify every keep, cut, bid, budget or test decision with Roadway-attributed [set this to your own goal metric] and cost per goal against the baseline. Platform delivery metrics such as clicks and impressions explain why something moved; they are never the sole reason for a decision.
- Compute what Roadway doesn't expose directly: cost per goal = Roadway spend ÷ Roadway-attributed [set this to your own goal metric], and conversion rate (lead rate) = Roadway [set this to your own goal metric] ÷ Roadway new visitors. Don't substitute platform-reported conversions or conversion rates.
- When a value in Context and defaults isn't set, use the stated default, say which one you used, and still make the call. Don't stop to ask.
- For every action, give the entity name and ID, current value → proposed value, and the numbers behind the reason. Write "None" under any empty heading.
- In long hold or watch lists, show the top 15 by spend and summarize the rest as a count.
Give me a report of each with reasoning for each action. Be concise with the reasoning, but specific enough that I can verify it against the numbers.
Report structure:
Account cleanup report
Summary:
The entities cleaned up per channel and the ones kept for reference.
Archive or remove:
- [entity] - [reason]
Keep paused for reference:
- [entity] - [reason]
Reactivate:
- [entity] - [reason]
Unverified:
- [entity] - [what couldn't be checked and why]
## Run it in Roadway
https://www.roadwayai.com/workflows/clean-up-stale-campaigns-and-ads
Archives dead campaigns, ad groups and ads across channels that clutter accounts and confuse automation and reporting. On every run it checks your live account for problems and fixes the safe ones or lists them for you. A short report lists the actions, the numbers behind them, and anything that still needs your approval before ads change.
